AGENDA
UNION COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
7:00 PM
Board Room, First Floor
Union County Government Center
500 North Main Street
Monroe, North Carolina
4:30 P.M. – Special Meeting (Joint Meeting with Agricultural Advisory Board and the Extension Advisory Council – Agricultural Services Center, 3230 Presson Road, Monroe, NC 28112, closed session anticipated to follow)
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b. |
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Service Award and Retiree Employee Recognition
Background: Below is a list that details the current service award recipients for February and retirements for January. Please join us in acknowledging and congratulating these employees by reading their names during the opening of the BoCC meeting.
The employee recognition program acknowledges employees for full-time continuous service at the following intervals: 5 years, 10 years, 15 years, 20 years, 25 years, and 30 years of service.
Financial Impact: None
5 Years Of Service Service Area Janice Scott Human Services Shelley Maness Public Works Tyler Clawson Sheriff’s Office Joshua Harrington Sheriff’s Office Corey Williams Sheriff’s Office Kristin Jacumin Human Services
10 Years Of Service Service Area Russell Legault Public Works Carolyn Capel Human Services Angela Crump Tax Administration
15 Years Of Service Service Area Gypsy Houston Community Services
20 Years Of Service Service Area Carl Lucas Administrative Services
January 2015 Retirees
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ACTION REQUESTED: |
Recognize the monthly service award recipients and employee retirements. |
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Background: The Finance Division of Administrative Services issued a Request for Proposal (RFP) to assist with selecting an auditing firm to provide the external annual auditing services as required by the North Carolina Local Government Commission (LGC). The County received nine (9) proposals and met with the top four (4) firms via presentation/interviews. During the RFP process, staff secured annual pricing information from all firms for a five year period. The County will follow the LGC requirement of securing annual approval from the Board of Commissioners and the selected firm prior to awarding the annual financial audit contract each year.
The evaluation committee reviewed valuable information during the proposal and presentation/interview process for this project. As a result, Cherry Bekaert, LLP presented the best comprehensive approach to provide financial audit services for Union County.
Therefore, the committee recommendation is to award a contract to Cherry Bekaert, LLP to perform the financial audit of the County’s accounting records for FY2015 and prepare the Annual Financial Information Report (AFIR).
Financial Impact: $75,000.00 to conduct the Financial Audit for FY2015. $ 1,500 to prepare the Annual Financial Information Report (AFIR).
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ACTION REQUESTED: |
Approve Contract with Cherry Bekaert, LLP to Conduct the Financial Audit for FY2015 and Authorize the Chairman to Execute the Contract
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Change Order #1 for the Public Works Operation Center
Background: The Union County Public Works Operation Center project was let on July 24, 2014. The project called for the re-development of the current Operations Facility, replacing portable office space with a permanent structure and replacement of the existing converted warehouse facility with a functional facility designed specifically for as a warehouse and distribution facility. A Contract was entered into between Union County and J.M. Cope in the amount of $7,608,500.00 on October 10, 2014. J.M. Cope began work at the site on November 3, 2014.
During development of the building pad for the warehouse the Contractor encountered deleterious material and an excessively high groundwater table. It was determined that the material was debris that was buried on the site from a county-wide clean-up following a storm event. In addition, unsuitable soils were encountered in areas of the proposed roadway to serve the site. All of these conditions were unforeseen and the debris and unsuitable soils would need to be removed to establish a stable building pad and road sub-grade. To account for the high groundwater in the area of the warehouse, a French Drain will be required around the perimeter of the building. The Geotechnical Engineers for the project have evaluated and recommended the additional work and the Project Architect has reviewed and recommended the issuance of a Change Order in the amount of $370,000 and a seventy-five (75) day extension which will make the final completion date February 20, 2016.
Financial Impact: Increase the contract amount by $370,000.00, funding is available within the program.
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ACTION REQUESTED: |
Approve Change Order No. 1 and authorize the County Manager to execute. |
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b. |
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Tax Collector's Departmental Report for December 2014
Background: This report reflects the totals of all tax transactions within the Tax Collector's office for the month of December 2014.
Financial Impact: None
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ACTION REQUESTED: |
Approve Report
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January 2014/2015 Abatement Report for Real Property, Personal Property and Motor Vehicles
Background: This is the January 2014 / 2015 Abatement Report for Real Property, Personal Property and Motor Vehicles Financial Impact: Total taxes and fees abated $17,244.97 |
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ACTION REQUESTED: |
Approve the January 2014 / 2015 Abatement Report for Real Property, Personal Property and Motor Vehicles (Total taxes and fees abated $17,244.97) |
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Background: The Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) is a federally funded assistance program that provides nutrition education, breastfeeding support, healthcare referrals and healthy foods to eligible participants. Eligibility is determined based on income standards as set by the Federal Register and takes into account family size. Women who are pregnant, breastfeeding, or recently gave birth to an infant may be eligible. Infants from birth to 1 year and children, up until their 5th birthday, are also eligible to apply for WIC benefits.
Additional Federal funds in the amount of $5,339 are being allocated to further enhance the assistance that WIC provides.
Financial Impact: Increase in revenues and expenditures in the WIC budget in the amount of $5,339.
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ACTION REQUESTED: |
Approve Budget Amendment #17 and accept additional funding in the WIC program in the amount of $5,339 |
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Immunization Program's Reduction of Funding
Background: FY15 funding by the CDC for the Immunization program has turned out to be less than what had been originally allocated. Therefore, a reduction in funding for the second half of FY15 must be made. If/when additional funds are awarded to the State for the Immunization program, additional allocations will be made.
Financial Impact: A reduction in funding in the Immunization program in the amount of $11,101.
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ACTION REQUESTED: |
Approve Budget Amendment #18 reducing State funding in the Immunization program in the amount of $11,101. |
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New Fees for the Division of Health
Background: The Division of Health wishes to add two new fees to its Fee Schedule:
J2310 – Naloxone (required by law to have on-site) Fee requested: $114
86382 – Rabies titer Fee requested: $52
Financial Impact: Revenue for the Naloxone in the amount of $27.50 per dose. Revenue for the Rabies titer in the amount of $12 per dose. |
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ACTION REQUESTED: |
Approve two new fees so that they may be added to the Fee Schedule for the Division of Health as follows:1) J2310 – Naloxone (required by law to have on-site) - Fee requested: $114; and 86382 – Rabies titer -Fee requested: $52
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ACTION REQUESTED: |
Approve Minutes |
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g. |
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Union County Public Schools (UCPS) Roofing Status Update
Background: At the February 2 Board of County Commissioners’ meeting, staff was requested to obtain an update from Union County Public Schools on the status of their roofing projects associated with the Board of County Commissioners’ allocation of $9.5M in funds for emergency roofing needs. As of February 5, 2015, $8,201,632 has been expended/encumbered with $1,376,964 remaining. UCPS has indicated that the remaining funds of $1.4M will be encumbered no later than June 2015. A report by school is attached as additional information.
Financial Impact: N/A
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ACTION REQUESTED: |
Information Only |
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Conditional Rezoning Petition #15-01, Weddington Creek, Requesting Rezoning Classification from R-20 (Residential) to R-8 (Conditional) Containing 74.33 Acres, Being on Tax Map #06-003-006, Located on NC Highway 84 and Airport Road, within Sandy Ridge Township.
Background: This is a map amendment request to establish an R8 Conditional Zoning District for the purpose of constructing a 140 lot Single Family Residential neighborhood. The subject property consists of one parcel containing 74.33 acres. The conceptual layout is generally consistent with the Union County Development Ordinance, but will be reviewed in further detail if the rezoning is approved. Some features of the proposed neighborhood include:
• 140 Single Family Residential lots
• Street trees along both sides of all internal roads
• Sidewalks along both sides of the main collector street and along one side of all local streets
• Protection of the Special Flood Hazard Area and jurisdictional streams via common area and stream buffers
• Future connectivity to adjacent property
Site access is provided through two neighborhood entrances along Weddington Rd. The entrance closest to Airport Rd. is the main entrance to the neighborhood and as such will have a full movement pattern. The secondary entrance closest to the culvert for the East Fork Twelve Mile Creek crossing will be a right in / right out movement only.
The Union County Planning Board voted 6-1 to recommend approval of this rezoning at their January 6, 2015, meeting.
The public hearing was held on February 2, 2015. Staff presented an overview of the project and provided both the Planning staff's and Planning Board's recommendations. One person spoke in opposition to the rezoning citing concerns about school capacity. The developer spoke in favor of the project. Some concerns raised during the Commissioners' discussion included school capacity issues and public safety concerns related to fire equipment access.
Financial Impact: None
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ACTION REQUESTED: |
Consider rezoning request and adopt appropriate consistency statement |
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Background: In April of 1997, Union County outsourced the provision of emergency medical services by entering into an agreement (the “Original Agreement”) with Carolinas Union Healthcare, Inc. (CUH), a subsidiary of the Charlotte Mecklenburg Hospital Authority. Following many extensions of the Original Agreement and after reaching a decision to enter into a long-term agreement with CUH in order to provide program stability, the Board of Commissioners established a Working Group on September 29, 2014, to evaluate data, response plans, cost, and reporting procedures associated with emergency medical services.
Because the Original Agreement was scheduled to expire on October 31, it became necessary for the parties to negotiate a new agreement (the “October Agreement”), prior to the end of October. Adopted on October 20, 2014, the October Agreement provides for a three-year term with either party having the right to terminate on one year’s written notice. It further provides for the parties to resolve the EMS budget through the annual budgetary process and for the performance standards to be determined annually based on the amount of funding available. At the time of its adoption, it was anticipated that the October Agreement would be amended to reflect the performance standards reached by consensus of the Working Group. On November 17, 2014, the chair of the Working Group reported the Group’s findings to the Board of Commissioners, and the Board directed staff to negotiate an amendment to the October Agreement to include the Working Group’s recommendations.
The attached amendment embodies the recommendations of the Working Group as finalized through negotiations with CUH. To facilitate review of contract changes, the agenda materials include a redline document showing all changes to the October Agreement.
Financial Impact: None anticipated for the balance of FY2015, however, increased costs will be realized in FY2016.
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ACTION REQUESTED: |
Authorize the County Manager to approve the Amendment to the EMS Agreement |
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Surplus of Two (2) UCSO Canines "Wendell" and "Champ"
Background: Union County Sheriff's Office currently owns (2) canines named "Wendell and Champ" used for sniffing for the presence of narcotics. The Sheriff's Office now plans to retire these canines from service and would be considered surplus property. Both of these canines are being purchased by the officers that have handled and worked with them during their service at the Sheriff's Office.
Financial Impact: None
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ACTION REQUESTED: |
Adoption of Resolution authorizing the County Manager to convey surplus of (2) UCSO canines, "Wendell and Champ" |
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Receive Presentation from Rick Lanier, US Motto Action Committee
Background: Mr. Lanier with US Motto Action Committee will make a presentation to the Board of County Commissioners regarding placement of the national motto, “In God We Trust” on the façade of the County’s Government Center.
Financial Impact: n/a
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ACTION REQUESTED: |
Receive Presentation |
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Report from Anna Yon with Cardinal Innovations
Background: Anna Yon with Cardinal Innovations will be presenting the Board of County Commissioners with their Annual Report as it relates to services provided within Union County.
Financial Impact: n/a
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ACTION REQUESTED: |
Receive Report |
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