AGENDA
UNION COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
Tuesday, January 20, 2015
7:00 PM
Board Room, First Floor
Union County Government Center
500 North Main Street
Monroe, North Carolina
4:30 P.M. – Special Meeting (Human Resources Training Room, First Floor, Union County Government Center)
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a. |
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c. |
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1. |
Employee Recognition for the Month of January 2015.
Background: The employee recognition program acknowledges employees for full-time continuous service at the following intervals: 5 years, 10 years, 15 years, 20 years, 25 years, and 30 years of service.
Below is a list that details the employee name, service area, and years of service for our current service award recipients. We ask that you join us in acknowledging and congratulating these employees by reading their names during the opening of BOCC meeting.
Financial Impact: None
5 Years Of Service Service Area Kevin Ciucevich Sheriff’s Office Justin Keziah Sheriff’s Office Armando Gutierrez Human Services
10 Years Of Service Service Area Cheri Conley Emergency Services James Eason Human Services Clara Rocha Human Services Linda Brown Human Services
15 Years Of Service Service Area Richard Watkins Growth Management Fred Spruill Sheriff’s Office
20 Years Of Service Service Area David Finley Human Services
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ACTION REQUESTED: |
Recognize employees who have reached a milestone in the Employee Recognition Program
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2. |
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ACTION REQUESTED: |
Recognize December 2014 Retirees |
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d. |
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2. |
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a. |
Public Hearing – Glenmark Generics for a “STEP 2” Economic Development Incentive Grant in the Amount not to Exceed $190,000 over a Five-Year Period.
Background: Glenmark Generics is applying for a “STEP 2” Economic Development Incentive Grant (Grant Factor of 2.0%) in an amount not to exceed $190,000 over a five-year period. The company is an international pharmaceutical manufacturer who produces generic prescription medications. In July 2014, the company purchased the Monroe Spec Building #3 in the Monroe Corporate Center. The project had an announced investment of $17,000,000 in capital investment and an anticipated job creation of 41 positions paying an average annual salary of $68,000. The company is currently in the process of up-fitting the building.
Glenmark Generics is considering Union County for a second investment. They are looking to identify a site from among several global locations for the production of their injection-based medicine. The potential new capital investment is $9,500,000.
Based on the anticipated capital investment, a Step 2 Economic Development Incentive Grant will be in an amount not to exceed $190,000 to be paid in five (5) annual payments based upon appraised value each year as appraised by the Union County Tax Administration office. This grant is based on the company’s projected total investment of $9,500,000 in building improvements, equipment and machinery over the grant period. Based on its projected investment in Union County, the current tax rate and assuming a consistent assessed value with no depreciation, the company will pay estimated ad valorem taxes on the new taxable investment of $361,665 over the grant period. Actual tax revenue to the County will be based on the assessed value of the investment each year by the Union County Tax Administration Office and will vary each year depending upon the depreciation schedule and timing of the investments.
The Monroe-Union County Economic Development Board of Advisors reviewed this project at its December 18, 2014 meeting and recommended it be brought to the Union County Board of Commissioners for consideration. The economic development staff has reviewed the details of the project and conducted a cost-benefit analysis that shows the project has a 1.97 to 1.0 ratio during the grant period (first 5 years) and a 36.08 to 1.0 ratio over the first ten years of the project.
Financial Impact: The project, if brought to Union County would have a five-year incentive grant not to exceed $190,000 (or $38,000 annually) but could generate approximately $361,665 over the grant period. Actual tax revenue to the County will be based on the assessed value of the investment each year by the Union County Tax Administration Office and will vary each year depending upon the depreciation schedule and timing of the investments.
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ACTION REQUESTED: |
Conduct Public Hearing |
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3. |
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4. |
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5. |
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a. |
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1. |
880 Zone Development and Highway 75 Pump Station Improvements
Background: In February 2013, the BOCC approved the engineering contract for preliminary design, detailed design, and bidding for the new 880 Zone Booster Pumping Station, miscellaneous improvements to the existing Highway 75 Booster Pumping Station, four new pressure reducing valves and the decommissioning of the existing Waxhaw Marvin Pumping Station. A low bid of $4,031,572.00 was received on December 2 and was approved by the Board on December 15th. Construction is estimated to start in February 2015. This Task Order, 2012-10, will allow Black and Veatch to provide construction administration and inspection services for the 15 month contract duration. The construction contract administration includes a preconstruction meeting, monthly construction meetings, shop drawing review, monthly pay request, change orders, final inspection, record drawings, and start-up services and will be a lump sum of $403,000.00.
Financial Impact: Funding is available within the CIP Program for this Task Order in the amount of $403,000.00, and will be appropriated as $317,000.00 for the 880 Pump Station and $86,000.00 for the Highway 75 Pump Station Improvements.
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ACTION REQUESTED: |
Accept scope of services as shown in Task Order 2012-10 with Black and Veatch, Inc., and authorize the County Manager to approve the Task Order, pending legal review. (Funding is available within the CIP Program for this Task Order in the amount of $403,000.00, and will be appropriated as $317,000.00 for the 880 Pump Station and $86,000.00 for the Highway 75 Pump Station Improvements.)
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Distribution System Planning with New East County WTP
Background: The 2011 Comprehensive Master Plan was developed based on two concepts for Distribution System Planning. The first was the approach that the current Union County Catawba to Yadkin Inter-Basin Transfer (IBT) would be expanded from 5 mgd to 10 mgd. Most of the water distribution improvements were developed to allow the County to operate using this approach. Secondly, the long-term Yadkin supply centered on the development of a new partnership with Anson County and expansion of the Anson Water Treatment Plant (WTP). Negotiations with Anson commenced and eventually terminated without success.
In 2013, Union County entered into an agreement with the Town of Norwood to bring raw water through Stanly County from Lake Tillery, with a new WTP proposed to be located in the northeast portion of the Union County. As a result, the purpose of this Task Order is to re-evaluate the water distribution and pumping strategies of the 2011 Comprehensive Master Plan and update the Master Plan to reflect this change in Water Distribution Planning. The key objectives of this Task Order amendment include:(1) Update the County’s existing distribution system model with a new East County Supply and the reduced capacities from the Anson interconnection; (2) Eliminate previously planned infrastructure associated with the expansion of the Anson Supply and develop a plan for conveying water supply from the new WTP into the County’s existing and future distribution system; (3) Establish the optimum area or site for the location of the new WTP; (4) Evaluate supply redundancy across the County’s water service area; and (5) Develop planning-level cost estimates for the proposed water supply, treatment, and system improvements and update CIP.
Financial Impact: The total engineering fee for this Task Order is $215,700 and funding is available within the Yadkin River Water Supply program.
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ACTION REQUESTED: |
Accept scope of services as shown in Task Order 6 – Amendment No. 2 with Black & Veatch, and authorize the County Manager to approve the Amendment pending legal review. (The total engineering fee for this Task Order is $215,700 and funding is available within the Yadkin River Water Supply program.)
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3. |
Termination of Special Interlocal Agreement for Urban Forester's Services
Background: Union County employs an Urban Forester through the Cooperative Extension Service. This employee provides services directly to homeowners throughout the county and also provides services to municipalities. The services to municipalities include Needs Assessments; Public Education; Assistance with Ordinance Development, Revision and Implementation; Landscape Design and Park Planning; and numerous others.
The position was originally grant-funded. When the grant ended in 2010, the County offered all of the municipalities an opportunity to continue receiving services by sharing in the cost of the Urban Forester's position. The method that was adopted for distributing the costs is based on population. Currently, 8 municipalities are participating in the population-based agreement (#2958).
In FY 2011-12, Indian Trail requested and was granted a separate interlocal agreement (#2959) whereby the town pays for the Urban Forester's services on an hourly basis. The hourly rate of $35 being charged Indian Trail is far below market value (approximately $120 per hour) for those services. Consequently, Indian Trail is receiving an unfair pricing advantage over the other municipalities. In addition, managing the separate method of charging Indian Trail is reducing the Forester's available productive time. For all these reasons, we are requesting approval to terminate the special agreement and to offer Indian Trail the opportunity to participate in the Urban Forester's services on the same basis as all the other municipalities
The current agreement provides for termination by the County with notice of at least 60 days. In consideration of the Town's budget process, we would like to give notice in January.
Financial Impact: Depending on Indian Trail's decision to participate, possible increase in revenues.
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ACTION REQUESTED: |
Approve the termination of interlocal agreement (# 2959) for Urban Forester's services. |
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b. |
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December 2014 / 2015 Abatement Report for Real Property, Personal Property and Motor Vehicles
Background: This is the December 2014 / 2015 Abatement Report for Real Property, Personal Property and Motor Vehicles
Financial Impact: Total taxes and fees abated $145,604.86
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ACTION REQUESTED: |
Approve the December 2014 / 2015 Abatement Report for Real Property, Personal Property and Motor Vehicles |
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Background: Children in at-risk environments tend to have more dental cavities. Untreated dental decay causes children to have dental infections, gum disease, and suffer unnecessary pain. There is a need to establish early awareness of preventive dental routines and dental choices, thereby improving the oral health of these children. Pre-K education centers and classes for exceptional children have been targeted to receive dental education materials and screening services by a Dental Hygienist. Approximately 18 classes will be held which will reach approximately 230 children.
Financial Impact: Grant will require a 10% in-kind contribution from the County.
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ACTION REQUESTED: |
Approve Division of Health's request to apply for grant funding for FY15/16. |
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d. |
Smart Start Breastfeeding Support Grant
Background: Strong evidence exists that shows breast milk is far superior to formula when examining infant health. Mothers whose infants have been breastfed have lower incidences of gastrointestinal infections, asthma, obesity, diabetes, leukemia, and SIDS. The Breastfeeding Support program provides this important information to pregnant women and utilizes peer counselor to support and encourage mothers to breastfeed for at least the first six months of an infant's life with the recommendation that breastfeeding continue until 12 months of age. Prenatal breastfeeding classes are held, postpartum face-to-face support is provided, and there is a breast pump loan program and an after-hours telephone hotline. There will be approximately 500 prenatal class participants as well as 1,075 total postpartum women served by peer counselors.
Financial Impact: Grant will require a 10% in-kind contribution from the County.
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ACTION REQUESTED: |
Approve Division of Health's request to apply for grant funding for FY15/16. |
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e. |
Adoption of the 2015 Union County Jail Medical Plan
Background: This plan has been reviewed and revised on December 5, 2014 by Sheriff Eddie Cathey, Phillip Tarte, Health Services Director, William McGuirt, Sheriff's Counsel. NC Administrative Code requires all local confinement facilities to develop and maintain a written medical plan for its inmate population.
10A NCAC 14J .1001 MEDICAL PLAN
(a) A written medical plan shall be developed in compliance with G.S. 153A-225 and it shall be available for ready reference by jail personnel. The medical plan shall include a description of the health services available to inmates.
(b) The written plan shall include policies and procedures that address the following areas:
(1) Health screening of inmates upon admission;
(2) Handling routine medical care;
(3) The handling of inmates with chronic illnesses or known communicable diseases or conditions;
(4) Administration, dispensing and control of prescription and non-prescription medications;
(5) Handling emergency medical problems, including but not limited to emergencies involving dental care, chemical dependency, pregnancy and mental health;
(6) Maintenance and confidentiality of medical records; and
(7) Privacy during medical examinations and conferences with qualified medical personnel.
(c) Inmates must be provided an opportunity each day to communicate their health complaints to a health professional or to an officer. Qualified medical personnel shall be available to evaluate the medical needs of inmates. A written record shall be maintained of the request for medical care and the action taken.
(d) Inmates shall not perform any medical functions in the jail.
(e) The medical plan shall be reviewed annually.
History Note: Authority G.S. 143B-153; 153A-221;
Eff. June 1, 1990;
Amended Eff. December 1, 1991.
Financial Impact: $0
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ACTION REQUESTED: |
Adopt 2015 Jail Medical Plan |
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f. |
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ACTION REQUESTED: |
Approve minutes |
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6. |
Glenmark Generics for a “STEP 2” Economic Development Incentive Grant in the Amount not to Exceed $190,000 over a Five-Year Period
Background: Glenmark Generics is applying for a “STEP 2” Economic Development Incentive Grant (Grant Factor of 2.0%) in an amount not to exceed $190,000 over a five-year period. The company is an international pharmaceutical manufacturer who produces generic prescription medications. In July 2014, the company purchased the Monroe Spec Building #3 in the Monroe Corporate Center. The project had an announced investment of $17,000,000 in capital investment and an anticipated job creation of 41 positions paying an average annual salary of $68,000. The company is currently in the process of up-fitting the building.
Glenmark Generics is considering Union County for a second investment. They are looking to identify a site from among several global locations for the production of their injection-based medicine. The potential new capital investment is $9,500,000.
Based on the anticipated capital investment, a Step 2 Economic Development Incentive Grant will be in an amount not to exceed $190,000 to be paid in five (5) annual payments based upon appraised value each year as appraised by the Union County Tax Administration office. This grant is based on the company’s projected total investment of $9,500,000 in building improvements, equipment and machinery over the grant period. Based on its projected investment in Union County, the current tax rate and assuming a consistent assessed value with no depreciation, the company will pay estimated ad valorem taxes on the new taxable investment of $361,665 over the grant period. Actual tax revenue to the County will be based on the assessed value of the investment each year by the Union County Tax Administration Office and will vary each year depending upon the depreciation schedule and timing of the investments.
The Monroe-Union County Economic Development Board of Advisors reviewed this project at its December 18, 2014 meeting and recommended it be brought to the Union County Board of Commissioners for consideration. The economic development staff has reviewed the details of the project and conducted a cost-benefit analysis that shows the project has a 1.97 to 1.0 ratio during the grant period (first 5 years) and a 36.08 to 1.0 ratio over the first ten years of the project. Financial Impact: The project, if brought to Union County would have a five-year incentive grant not to exceed $190,000 (or 38,000 annually) but could generate approximately $361,665 over the grant period. Actual tax revenue to the County will be based on the assessed value of the investment each year by the Union County Tax Administration Office and will vary each year depending upon the depreciation schedule and timing of the investments.
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ACTION REQUESTED: |
Approve “STEP 2” Economic Development Incentive Grant and Authorize the County Manager to Approve an Incentive Grant Agreement in an amount not to exceed $190,000 over a five-year period, pending legal review |
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7. |
Appoint Commissioner Liaisons for Wastewater Service Discussions/Negotiations with the Town of Marshville.
Background: Since February 2010, present County Management has been in discussions with the Town of Marshville regarding Wastewater Service.
Due to the complexity of this project, it would be beneficial for no more than two Commissioners to serve as liaisons with staff for the project. The Liaisons will be responsible for receiving information and having discussions in concert with staff concerning Wastewater service to the Town of Marshville.
Commissioners appointed under this recommended action would serve in this capacity until such time as a final agreement is negotiated and presented to the Board of County Commissioners for consideration. Chairman Helms has submitted Vice-Chair Rushing and Commissioner Lance Simpson for consideration for these liaison appointments.
Financial Impact: none
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ACTION REQUESTED: |
Appoint Two Commissioners as Liaisons for ongoing discussions/negotiations with the Town of Marshville for Wastewater Service |
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8. |
Addition of Classification to the Union County Pay Plan
Background: This item is requested by Chairman Helms.
For over 5 years, it has been noted that a Deputy Clerk has been needed for Union County. The Clerk is one of the county's most important positions and not having a backup is clearly not in the best the interest of our county. This position requires extensive and lengthy mentoring.
Adding the Deputy Clerk classification at the present time and authorizing the Clerk to begin recruitment is a proactive measure to ensure the appropriate resources are allocated to the Clerk’s Office and that the Deputy Clerk is ready to begin work on or about July 1, 2015.
Financial Impact: No funding is allocated in the FY 2014 budget for a Deputy Clerk.
No funding is required in order to add the Deputy Clerk position title to the Pay Plan.
Funding for compensation and benefits associated with the Deputy Clerk’s position will be necessary in the FY 2015-16 Budget.
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ACTION REQUESTED: |
1. Authorize staff to add the following job title and associated pay grade to the Union County Pay Plan.
Job Title: Deputy Clerk to the Board of County Commissioners, Pay Grade: 67
2. Authorize the Clerk to the Board of County Commissioners to begin the recruitment process for a Deputy Clerk.
3. Direct the County Manager to include appropriate funding for compensation and benefits associated with the Deputy Clerk position in her 2015-16 budget proposal. |
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Appointments to Boards and Committees
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a. |
Monroe/Union County Economic Development Advisory Board (One Vacancy)
Background: The term of Tony Helms, who served as the representative for the Town of Fairview, on the Monroe/Union County Economic Development Advisory Board expired in December 2014. Mayor Long of the Town of Fairview has notified us that the Town Council decided not to renew its agreement for the Monroe-Union County Economic Development Commission. This seat is one of the eight voting members appointed by the County.
We have received two applications for this vacancy: 1) Tony Helms (requesting reappointment); and 2) Diana Lovelace.
Financial Impact: N/A
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ACTION REQUESTED: |
Consider appointment from applications received |
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Juvenile Crime Prevention Council (Two Vacancies)
Background: The Juvenile Crime Prevention Council has vacancies for a Juvenile Defense Attorney and a member of the business community. Two applications have been received: Anna Morrison Goodwin and Sarah Gray (Note: Ms. Gray resides in Charlotte). The County’s legal staff did not find that the General Statutes contain a residency requirement for the JCPC. Both applicants are attorneys and are eligible to fill the vacancy of a Juvenile Defense Attorney. Should the Board want to appoint both applicants, one could serve in the position of the Juvenile Defense Attorney, and the other could serve in the position of a member of the business community.
Financial Impact: N/A
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ACTION REQUESTED: |
Consider appointments from applications received |
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c. |
Parks and Recreation Advisory Committee (School Board Representative)
Background: John Collins, Chair of the Union County Board of Education, has notified Bill Whitley of Union County Parks and Recreation that Gary Sides has agreed to serve as the School Board's Representative on the Union County Parks and Recreation Advisory Committee.
Financial Impact: N/A
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ACTION REQUESTED: |
Appoint School Board Representative to Parks and Recreation Advisory Committee |
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d. |
Library Board of Trustees (Four Vacancies)
Background: The terms of four members of the Library Board of Trustees expire in January 2015. Those members are as follows: Valerie H. Gromlovits, Bromley S. Sharrett, Karen Bowman, and Charlene B. Baucom. Ms. Sharrett serves as an at large representative, and it is our understanding that she is not requesting reappointment to that board. Ms. Gromlovits (Waxhaw Representative), Ms. Bowman (Weddington Representative), and Ms. Baucom (Marshville Representative) have applied for reappointment.
Elizabeth L. Cullen also submitted an application. Ms. Cullen is eligible to serve as an at large representative should the Board want to make this appointment.
Financial Impact: NA
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ACTION REQUESTED: |
Consider appointments from applications received |
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11. |
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